Norwich Public Library Community Room

The Library’s Community Room is a large, carpeted, well-lit space that can accommodate up to fifty people. There is an adjoining kitchenette and bathroom. Available accessories include a podium with microphone, DVD player, screen, and computer projector; chairs and banquet-sized tables are also available for use. Bimonthly art exhibits displayed on the walls create a warm and friendly atmosphere.

The room is available to non-profit organizations at no charge, but library programs, meetings of official town organizations, and meetings of Norwich-based groups are given priority in scheduling.

Reservations must be made with a member of the Library staff. Please call 649-1184 for more information.

Policies & Description of Facilities

The Community Room is available for use under the following conditions:

  • Granting usage of Library facilities does not imply endorsement of the group, the meeting, or the ideas presented at the meeting.
  • Groups are prohibited from making statements in their advertising or meeting announcements that suggest Library sponsorship or endorsement. Neither the name nor the address of the Library building may be used as the official address or headquarters of an organization. Publicly advertised meetings or programs must be open to all.
  • Application for use of the Community Room must be made in writing using an application form.
  • Availability of the Community Room shall be determined by the Community Services Librarian, the Library Director, or the Assistant Director.
  • Library events and/or Library-sponsored activities take precedence over outside requests for use of the rooms. The Community Room may be used by community groups and organizations whose aims are educational, cultural, intellectual, social, or civic.
  • The Library reserves the right to cancel or suspend at its discretion any activity which disregards the library’s rules and regulations and/or eject any participant engaging in disruptive, destructive, unruly, or illegal conduct.
  • Non-profit organizations may use the Community Room at no charge. However, contributions to help defray costs for heat and maintenance are appreciated.
  • Non-profit organizations using the room free of charge may not charge attendees, solicit donations, or sell items or services.
  • Permission for groups composed of minors (under 18 years of age) to use the library meeting rooms will be granted only to adults who accept responsibility for supervising the minors throughout their activity.
  • The fee for commercial or for-profit organizations is as follows: 1 hour = $25.00; 2-4 hours = $50.00; 5+ hours = $100.00, Multi-day usage must be discussed with Director.
  • The Library Board of Trustees, Library Director, employees, and volunteers assume no responsibility for loss, theft, or damage of property of any group or individual using any of the Library’s rooms or facilities, and in addition, assume no financial responsibility for personal injury, including death, of any individual using the meeting rooms or kitchens.
  • If the meeting is held during library open hours, attendees are encouraged to park on Main Street, in order to make parking spaces on Hazen Street and in the Library parking lot available for library patrons.
  • Failure to leave the Community Room completely clean and neat will prohibit further use of the room by the individual and/or group responsible.

Keys

  • Library hours are to be noted with respect to opening/closing times, obtaining the keys, and securing the premises if after closing hours. Keys to the Library can only be obtained during open library hours. Planning ahead for holiday closings, weekday, and weekend Library hours is the responsibility of the User Group. The Library is closed on all major holidays; please see our calendar for closure dates.

    Library Hours:
    Monday: 1 – 8 p.m.
    Tuesday, Wednesday, Friday: 10 a.m. – 5:30 p.m.
    Thursday: 10 a.m. – 8 p.m.
    Saturday: 10 a.m. – 3 p.m.

  • If groups use the Community Room when the Library is closed, a responsible party should lock the library and deposit the key in the book return bin near the Library entrance.

Equipment Usage

  • The following equipment is available without charge: digital projector, projection screen, DVD player, podium with microphone, and portable easel. There is WiFi.
  • To be certain that the selected equipment is available, please submit a request in advance of the meeting date. It is the responsibility of the User Group to obtain instructions in advance on the working status and operation of any and all the requested equipment that is the property of the Library.
  • When obtaining the equipment for the meeting, an equipment use agreement and check-out list is to be filled out.

Forms